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Statutes of ICTCT

ICTCT-International Co-operation on Theories and Concepts in Traffic Safety

§1. Name, headquarters and scope of activity

  1. The Association is called ‘International Co-operation on Theories and Concepts in Traffic Safety’, abbreviation in English: ‘ICTCT’.
  2. The official headquarters of the Association are in Vienna, and its activities are world-wide.

§2. Aims of the Association

  1. The purpose of the Association is to conduct scientific activities in order to reveal and structure knowledge on behavioural aspects of and between people, which refer to existing or possible dangers, and to carry out consultative activities based thereon.
  2. The Association is not profit-oriented.

§3. Means to reach the objectives

  1. The objectives of the Association should be reached by ideal and material means, enumerated in Section (2) and (3).
  2. Ideal means are workshops, seminars, research projects, publications, presentations, working groups etc.
  3. The necessary funds will be obtained from
    1. entry fees and membership fees;
    2. incomes from organising workshops, meetings, conferences, courses etc.;
    3. incomes from Association-owned enterprises;
    4. donations and advertisements;
    5. other supports.

§4. Kinds of membership

The members can be grouped as ‘active‘, ‘inactive‘ and ‘honorary‘ members.

  1. ‘Active’ members are those who have filled application form, have paid the membership fee for the actual year, and have been accepted provisionally by the Steering Committee and finally by the General Assembly.
  2. ‘Inactive’ members are those who have filled application-form, but haven’t paid the membership fee for the actual year, or haven’t yet been (provisionally) accepted as a member.
  3. ‘Honorary’ members are those who are nominated as such ones (because of their earlier activity in or special services to the Association).

§5. How to become a member

  1. Any adult person and legal entity can become a member of the Association by application.
  2. The Steering Committee decides provisionally on membership. If the Steering Committee has no objections, the Steering Committee proposes to the General Assembly that the member be admitted. Membership will be decided on by simple majority.
  3. If the actual membership fee is not paid in till July 1st, ‘active’ membership turns into ‘inactive’ membership automatically. ‘Inactive’ membership turns into ‘active’ membership automatically if an ‘inactive’ member pays the membership fee of the actual year.
  4. The nomination to ‘honorary’ member occurs by the simple majority of the General Assembly, on proposal of the Steering Committee.

§6. Termination of membership

  1. Membership will end by deliberate decision of leaving, by exclusion and by death (in the case of legal entities by the loss of their legal personalities).
  2. Leaving can occur at any time.
  3. Exclusion of members occurs by the simple majority of the General Assembly.
  4. The termination of the ‘honorary’ membership can be decided by the simple majority of the General Assembly.
  5. If the membership ceases, that is in the case of deliberate decision of leaving or exclusion, any claim to the property of the Association will automatically cease.

§7. Rights and obligations of the members

  1. Any kind of members have the right to attend any of the meetings/programmes of the Association (provided they pay the required registration fee). ‘Active‘, and ‘honorary’ members’ have the right to use the equipment of the Association, to obtain favours/reductions at certain events and to speak in the General Assembly. Only the ‘active‘ and ‘honorary’ members have passive and active election- and voting rights according to the Rules of ICTCT.
  2. Members are obliged to promote the interests of the Association in accordance with their capabilities and to avoid everything that could cause any damage to the prestige and objectives of the Association. They have to consider the Statutes and Rules of the Association as well as the resolutions of the organs of the Association. Members are obliged to correctly pay the entry fee and the membership fee, as written in the Rules of ICTCT.
  3. Members have the right to look into the financial bookkeeping at any time.

§8. Organs of the Association

Organs of the Association are the General Assembly, the Steering Committee, the auditors, and the Court of Arbitration.

§9. The General Assembly

  1. The General Assembly meets at least once a year.
  2. On a written petition of at least 20% of the ‘active ‘ and ‘honorary’ members, or if both auditors see the need, an extraordinary General Assembly will be called to meet within three months of the request.
  3. All ‘active ‘ and ‘honorary’ members will be invited both to the ordinary and to the extraordinary General Assembly at least one month prior to the date. Setting of the date will be accompanied by the agenda. The convocation is the task of the Steering Committee.
  4. Any member has the right to be present at the general Assembly.
  5. The General Assembly can pass a resolution if at least 50% of the total number of potential votes are represented. If there is no quorum present, a 15 minutes recess has to be called. After that, majority of votes is sufficient for valid resolutions.
  6. As a rule the elections and resolutions in the General Assembly are passed by simple majority of votes. In the case of resolutions aiming at changing the Statutes or dissolving the Association a qualified majority of two thirds of the potential votes is needed.
  7. The General Assembly is chaired by the president of Association. In case of prevention the chairing right is in the next order: deputy president, secretary, deputy secretary. Without being present at least one of them, the General Assembly will pass any resolution only in case of having the permission of at least one of them written by own hand, or in case of irresponsibility or death of all of them, the General Assembly will be chaired by the remedy members of the Steering Committee, or – in case of prevention – by the oldest ‘honorary’ or ‘active‘ member being present.

§10. Scope of duties of the General Assembly

The General Assembly has the following tasks:

  1. receipt and acceptance of the financial accounting and of financial balance;
  2. resolution on expenditure forecasts;
  3. commission and revocation of the members of the Steering Committee and of the auditors;
  4. deciding on the items of the ‘Rules of ICTCT’;
  5. assignment and revocation of membership;
  6. final decision on membership and on appeal against exclusion from membership;
  7. resolution on changes in the Statutes;
  8. deliberate dissolution of the Association;
  9. consultation and resolution on other items of the agenda
  10. other tasks, not belonging to the organs of ICTCT.

§11. The Steering Committee

  1. The Steering Committee consists of the president, the secretary, the cashier and their deputies.
  2. The Steering Committee, elected by the General Assembly, has the right in the case of leaving of an elected member, to co-opt another eligible member in her/his place, but it is necessary to vote for this function at the next General Assembly.
  3. The Steering Committee will be functioning 3 years long. In any case, it is in function until the election of a new Steering Committee. The members quitting the Steering Committee can be re-elected.
  4. The Steering Committee will be called together in oral or written form by the president, or if prevented, by the other members of Steering Committee in the next order: deputy president, secretary, deputy secretary.
  5. The Steering Committee has a quorum present, if all of the members had been invited and at least half of them are present.
  6. The Steering Committee passes its resolutions by simple majority of the votes. In case of equality of the votes the vote of the chairing person has double value.
  7. The Steering Committee is chaired by the president of the Association, or – if prevented – the chairing right is in the next order: deputy president, secretary, deputy secretary.
  8. The Steering Committee may also pass resolutions using emails (with the rules written in §11. (6)).
  9. Except for death and termination of the functioning period, the function of the members of the Steering Committee will cease by exemption or by resignation.
  10. The General Assembly can exempt the whole Steering Committee or any of its members at any time.
  11. Members of the Steering Committee can resign in writing at any time. The resignation will be submitted to the Steering Committee, in case of the resignation of the whole Steering Committee, to the General Assembly. The resignation will be accepted by the Steering Committee (or by the General Assembly).

§12. Scope of duties of the Steering Committee

The Steering Committee is the leader of the Association. It has to perform all tasks that are not contained in the Statutes obliging other organs of the Association. Its activity contains the following items:

  1. preparing the General Assembly;
  2. calling together of the ordinary and extraordinary General Assembly;
  3. managing of the property of the Association;
  4. preparing the yearly financial report and balance and drawing up of a yearly estimation of costs (on proposal of the cashier);
  5. admittance and exclusion of the members;
  6. engaging and dismissal of employees of the Association;
  7. nomination of further Steering Committee members for special tasks, who however have no right of vote in the Steering Committee meetings.
  8. The meetings of the Steering Committee are open for every member.

§13. Special obligations of the members of the Steering Committee

  1. The president has the highest function. It is his(her) duty to represent the Association, especially outwards, against authorities and third persons. Generally he(she) chairs the General Assembly and the meetings of Steering Committee.
  2. The secretary supports the president in leading the Association and in representing the Association outwards. It is his(her) duty to produce the minutes of the General Assembly and of the meetings of Steering Committee.
  3. The cashier is responsible for the ordinary management of financial matters, for preparing the yearly financial report and balance and drawing up of a yearly estimation of costs.
  4. Written documents and communications of the Association – especially documents obliging the Association and/or financial matters – have to be signed at least by two members of the Steering Committee.
  5. In case of prevention of the main functionaries of the Steering Committee, their functions will be taken over by the deputies.

§14. The auditors

  1. Two auditors are obliged to control the finances and supervise the financial balance. They have to report on the results of their supervision to the General Assembly.
  2. The auditors are elected together with the members of Steering Committee. Otherwise the declarations in §11. (3), (9), (10), (11) apply for the auditors.

§15. The Court of Arbitration

  1. The Court of Arbitration decides on request in every dispute regarding the Association.
  2. The Court of Arbitration consists of 5 ‘active ‘ or ‘honorary’ members of the Association.
  3. The Court of Arbitration makes its decisions by a simple majority of the votes. It decides to the best of its knowledge and conscience. Its decisions are final.

§16. Dissolution of the Association

  1. The deliberate dissolution of the Association will be decided only in a General Assembly called together to this purpose (put down and reported in writing all of the properties of the Association by the cashier and auditors to all of the members in advance), by the qualified majority of the given votes.
  2. This General Assembly will decide about liquidation as well, if there are properties belonging to the Association.
  3. If the Association has any properties at the moment of dissolution, first of all the debts and amounts to be paid will be ensured from that. The remainder will be divided among ‘active’ and ‘honorary’ members of the Association, according to the rates of summed membership fees paid by each of them during the last 10 years.